Products

Goal

    Our goal is to provide quality software and services to the Telephone Industry. We take pride in our ability to design a quality system that is easy to use and maintain and to respond quickly to our customers’ needs in the ever-changing telecommunications industry.

    The Telephone Accounting Software runs on an IBM I series system. Riata (Windows based) and Zebek (Web Based) are our Customer Service Modules.

Customer Billing (Riata & Zebek)

    The Billing system has all of the features listed below. It is very easy to use and history is kept of changes. The system has approved and unapproved service orders so you can control what is billed and what is not billed for a given month. User defined tariff codes that are used for recurring and non-recurring charges. User controls unit costs and G/L accounts of the tariff codes. Tariff codes can be billed monthly, quarterly, annually, or whatever the user assigns. Tariff codes integrate into the toll billing system to rate Option Calling Plans correctly. The billing system is integrated to the G/L system so billing entries are posted to the G/L each month. Toll Billing can be for either equal or nonequal access offices.

  • Service Order Entry, Inquiry, Printing
  • Credit Information
  • Bill local and toll to a main billing number
  • Bill certain charges to an entirely different account
  • Deposits and interest calculation
  • Cash Receipts
  • Multiple Cash drawers with individual drawer close out
  • E911 Location Addresses and Upload to E911 System
  • System keeps track of daily changes to upload
  • Inquiry for Previous Months Billing, Toll, Cash Receipts
  • User Controls number of months history
  • Toll and CABS input from multiple sources
  • Toll Rating with AT&T and US West Optional Calling Plans
  • Toll handles multiple states & carriers
  • Outwats Toll Rating
  • Inwats Toll Rating
  • Cellular Billing
  • Air time can be matched to toll
  • Toll Studies from toll history
  • Care Reports to send to Equal Access Carriers
  • System keeps track of name and address changes that need to be sent
  • User controls how often reports are sent
  • Trouble Reporting
  • User Controls Trouble Codes and Clearing Codes
  • Keeps track of response time and history
  • Physical Equipment: Cable Pairs, Pedestals, etc.
  • User can print used/unused Cable Pairs and phone numbers
  • System keeps track of available phone numbers
  • Memberships/Patronage
  • Patronage Calculations with reports and refunds
  • USF Charges both toll and local
  • User Controlled
  • Fully Integrated to G/L
  • Credit balances of disconnected accounts can automatically be sent to A/P for check printing






General Ledger

    The G/L System is updated by all of the other modules so manual G/L Entries are kept to a minimum. Financial statements can be run for any period at any time. Trial balances can be run for multiple accounts at a time or just one month. Trial balances can be for multiple periods or just one period. All of the accounting modules allow expenses to be posted to a different company and the system automatically creates the appropriate A/R and A/P to the two companies involved. Companies can be combined to create combined financial statements.

  • Multiple Companies
  • Expense Matrix user defined
  • Entries Posted Daily for up to date reports
  • User Controls Posting
  • Compare This Year to Previous Year
  • Budgeting with comparisons
  • Trial Balances
  • Financial Statement Formats designed by user
  • Entries assigned by period with no waiting to close a month
  • Clearing Account Spreads are user defined and driven by one of the following: Labor Hours, Labor Dollars, Truck Miles, Inventory Usage, Work Order Total
  • Spread an account by a range of fixed percent’s user defines
  • User controls spreads and if certain items should be omitted from spread
  • Recurring entries user defines
  • Bank Reconciliation
  • Multiple Cash Accounts
  • Running Bank Balance
  • Reconciles to G/L and Bank Balance




Continuing Property Records

    The CPR System is user defined as to how much detail is kept (example - each time a 30 ft. pole is installed the user can add an entire new item or add to an existing 30 ft. pole item number in the same exchange and tax district.) W/O Closing system updates the CPR and A/P purchase update the CPR.

  • Individual Items by G/L, Exchange, and Tax District
  • Total Cost
  • Total Quantity
  • Equipment Cost
  • Unit cost
  • Mileage
  • Various reports in many various orders
  • Fully Integrated with G/L and Work Order System
  • Depreciation
  • User defines percents and whether depreciation is calculated by line item or G/L Balance.
  • User defines expense accounts and reserve accounts
  • Updates CPR and G/L
  • Accounts Payable - Payroll


Accounts Payable

    The Accounts Payable handles hand checks and/or computer printed checks along with ACH. Various check formats are available. Invoices are entered by vendor and invoice. Vendor code can be alpha and/or numeric. Invoices are paid by pay date that user selects. You can print a check right now and post it later. An expense can be posted to one company and the cash come from another company and the system creates the appropriate A/R and A/P entries for the two companies involved.

  • Multiple Companies
  • Multiple cash accounts
  • Histories by Vendor
  • Histories by Check
  • Histories by G/L Account
  • Invoice entry with Pay Date
  • Cash Basis (user defines)
  • Accrual Basis (user defines)
  • Hand Checks/Quick Checks
  • Fully Integrated to G/L, W/O, Inventory, CPR, and Bank Reconciliation 1099's
  • ACH


Payroll

    The Payroll system will work for any pay schedule whether hourly or salary. The system will calculate overtime hours if user selects. The system keeps track of Holiday, Vacation, and Sick Leave balances. User defines hours to accrue for Holiday, Vacation, and Sick Leave. Handles 401K and cafeteria type of plans that are user defined. Permanent deductions for each pay period. Default time file to reduce data entry. Tax Tables are user defined. Time code and deduction codes are user defined.

  • Multiple states
  • Employees enter own time (Windows based or Web Based) with Supervisor approving time.
  • Hourly / Salary
  • Overtime / Holiday / Sick / Vacation
  • Fully Integrated to G/L
  • Fully Integrated to Work Order
  • History can be used for Spreading Overhead in G/L
  • Spreads are User Defined
  • Quarter reports
  • Year to date reports
  • W2's
  • Work Order - Inventory








Work Orders

    The A/P, Payroll, Inventory, and G/L all integrate to the Work Order system. Detail of costs and items added are kept track of. The Work Order system is also used for a job costing system that is used to keep track of costs of a particular project no matter what the project is. The Work Order system can also be used for Job Costing when needed.

  • Labor dollars
  • Material dollars
  • Vehicle dollars
  • Overhead dollars
  • Closes out to CPR or to an expense account(s) user defines
  • Fully Integrated to G/L, Payroll, Inventory, A/P, CPR


Inventory

    The Inventory system has total cost, quantity paid for, and quantity on hand for the various items you set up. Additions to quantity on hand are entered at the time an item is received. Additions to quantity paid for are entered at the time you enter the A/P invoice if the user selects they can be entered as an inventory addition batch. Inventory withdrawals can be entered at any time and the user selects the G/L account to expense the cost to or the work order to assign it to. There is a module for Inventory sales that can be applied to the customer’s phone bill.

  • Integrated to G/L
  • Unit Costs
  • Integrated to Work Order
  • Integrated to billing
  • Carrier Access Billing - Non-Telephone Billing






CABS

    The CABS Billing System is fully integrated to the toll billing system. The toll data that is recorded at the end offices is combined with the data that is recorded at the access tandem offices to generate Access Minutes of Use. User defines whether to use actual or factors for terminating minutes of use and non-conversation minutes of use. Purchase of Accounts Receivable statements are generated from the customer toll billing including toll adjustments.

  • Fully Integrated from Toll Processing
  • Feature Group B, C, and D
  • Single Bill / Single Tariff or Multiple Tariffs
  • Multiple Carriers
  • Multiple States
  • Combine CIC codes if user chooses
  • Purchase of A/R
  • Fully Integrated to G/L

Misc.

    The miscellaneous billing is used for companies who have subsidiaries who do billings for other businesses such as Cable TV Companies or retail outlets. This is a very basic billing system that takes care or recurring and non-recurring charges, cash receipts, aging, and the printing of statements. The miscellaneous billing is integrated to the G/L system.